TeleBot

TeleTracking has expanded its support offering with the introduction of a new artificial-intelligence (AI) chatbot accessible directly from the Portal. TeleBot allows you to search for articles and content on your own, chat with a robot for commonly asked questions, and/or chat with a Client Support Engineer for more complex, involved inquiries.

For more information see the following:

• A short 2½-minute video here

• Flyer

• Reference Guide

All Your Facilities Compliance View

Users with multiple facilities are now able to filter the All Your Facilities Compliance View by facility type. In the new Facility Type field in the top right, users can select Hospital or Therapeutics. To see the unfiltered list, users can accept the default option of All.

Click here for more information about the All Your Facilities Compliance View.

Download History

All entries submitted prior to December 1, 2021 have been archived in order to align with the Data Upload Template. These archived entries will not be included in the Download History. In order to retrieve all entries, including those that have been archived, users can select another option from the Download History dialog box.

Starting on February 2, 2022, the following data points will be Required Daily.

• 33 – Total hospitalized patients with laboratory-confirmed influenza virus infection

• 34 – Previous day’s admissions with laboratory-confirmed influenza virus infection

• 35 – Total hospitalized ICU patients with laboratory-confirmed influenza virus infection

• 3c – All inpatient pediatric beds

• 4c – Pediatric inpatient bed occupancy

• 5c – Pediatric ICU beds

• 6c – Pediatric ICU bed occupancy

• 12c – Hospitalized ICU pediatric laboratory-confirmed COVID-19 patients

• 18c – Previous day’s pediatric admissions with laboratory-confirmed COVID-19 breakdown by age group:

  • 0-4

  • 5-11

  • 12-17

  • Unknown

Beginning February 3, 2022, users can enter data for up to 14 days in the past.

Starting on January 19, 2022, the following data points are now required weekly:

• 40c – Therapeutic D courses on hand

• 40d – Therapeutic D courses administered in last week

Beginning today, January 14th, 2022, users can enter data for up to 12 days in the past, in order to account for the upcoming Martin Luther King Jr. Day holiday on January 17th, 2022.

On Friday, January 28th, 2022, the historical reporting range will return to 10 days.

Data Points Changing to Federally Inactive

Starting on January 10, 2022, the following data points have been made inactive for the federal data collection. Hospitals no longer need to report these data elements to the federal government:

Note: State, local, tribal, and territorial (SLTT) partners may have reporting requirements related to or independent of the federal reporting requirements. Facilities are encouraged to work with relevant (SLTT) partners to ensure complete reporting for all partners.

• 2a – All hospital beds

• 2b – All adult hospital beds

• 7 – Total mechanical ventilators

• 8 – Mechanical ventilators in use

• 14 – ED/overflow

• 15 – ED/overflow and ventilated

• 16 – Previous day’s COVID-19 Deaths

• 21 – Previous day’s Remdesivir Used

• 22 – Current inventory of Remdesivir

• 23 – Critical Staffing shortage today (Y/N)

• 25 – Staffing shortage details (Optional)

• 26 – Are your PPE supply items managed (purchased, allocated, and/or stored) at the facility level or, if you are part of a health system, at the health system level (or other multiple facility group)?

• 27a – Ventilator supplies

• 28a – N95 respirators

• 28b – Other respirators such as PAPRs or elastomerics

• 28c – Surgical and procedure masks

• 28d – Eye protection including face shields and goggles

• 28e – Single-use gowns

• 28f – Launderable gowns

• 28g – Exam gloves (single)

• 29a – Ventilator supplies (any supplies excluding medications)

• 29b – Ventilator medications

• 29c – N95 respirators

• 29d – Other respirators such as PAPRs or elastomerics

• 29e – Surgical and procedure masks

• 29f – Eye protection including face shields and goggles

• 29g – Single-use gowns

• 29h – Exam gloves

• 29i – Are you able to maintain a supply of launderable gowns?

• 30a – Ventilator supplies (any supplies excluding medications)

• 30b – Ventilator medications

• 30d – Other respirators such as PAPRs or elastomerics

• 30i – Laboratory – nasal pharyngeal swabs

• 30j – Laboratory – nasal swabs

• 30k – Laboratory – viral transport media

• 31a – Reusable/launderable isolation gowns

• 31b – PAPRs or elastomerics

• 31c – N95 respirators

• 32 – If there are any critical issues, such as supply, staffing, capacity, or other issues about which you would like to receive direct contact, please explain here. (Optional)

• 36 – Total hospitalized patients co-infected with BOTH laboratory-confirmed COVID-19 AND laboratory-confirmed influenza virus infection

• 37 – Previous day’s influenza deaths (laboratory-confirmed influenza virus infection)

• 38 – Previous day’s deaths for patients co-infected with both COVID-19 AND laboratory-confirmed influenza virus

• 39c – Therapeutic B courses on hand

• 39d – Therapeutic B courses administered in last week

New Data Points

Starting on January 10, 2022, the following data points have been added as optional. They will become Required Weekly on January 19, 2022.

Sotrovimab (Therapeutic D)

• 40c – Current inventory on hand (in courses)

• 40d – Courses used in the last week

Starting on January 10, 2022, the following data points have been added as optional. They will become Required Daily on February 2, 2022.

• 3c – All inpatient pediatric beds

• 4c – Pediatric inpatient bed occupancy

• 5c – Pediatric ICU beds

• 6c – Pediatric ICU bed occupancy

• 12c – Hospitalized ICU pediatric laboratory-confirmed COVID-19 patients

• 18c – Previous day’s pediatric admissions with laboratory-confirmed COVID-19 breakdown by age group:

  • 0-4

  • 5-11

  • 12-17

  • Unknown

  The data validation rules for the pediatric fields may be revisited as additional needs are identified.

New Required Data Points

Starting on February 2, 2022, the following data points will be Required Daily.

• 33 – Total hospitalized patients with laboratory-confirmed influenza virus infection

• 34 – Previous day’s admissions with laboratory-confirmed influenza virus infection

• 35 – Total hospitalized ICU patients with laboratory-confirmed influenza virus infection

All Your Facilities Compliance View

The All Your Facilities Compliance View is now available for users who have any number of facilities. Please note that if you have many facilities, it may take some time to load all of the data.

Click here for more information about the All Your Facilities Compliance View.

Data Points Changing to Optional

The following Therapeutics data points are now optional:

• 39c – Therapeutic B, Bamlanivimab. Current Inventory on hand (in courses).

• 39d – Therapeutic B, Bamlanivimab. Courses used in the last week.

The following Influenza data points are now optional:

• 33 – Total hospitalized patients with laboratory-confirmed influenza virus infection.

• 34 – Previous day’s influenza admissions (laboratory-confirmed influenza virus infection).

• 35 – Total hospitalized ICU patients with laboratory-confirmed influenza virus infection.

• 36 – Total hospitalized patients co-infected with BOTH laboratory-confirmed COVID-19 AND laboratory-confirmed influenza virus infection.

• 37 – Previous day’s influenza deaths (laboratory-confirmed influenza virus infection).

• 38 – Previous day’s deaths for patients co-infected with both COVID-19 AND laboratory-confirmed influenza virus.

Submission of data for these fields will no longer be included in the evaluation of compliance.

Increased Data Point Maximums

The maximum values for PPE data points 28a, 28c, 28d have been increased from 9,999,999 to 50,000,000.

Click here for a complete list of data sources and their descriptions.

All Your Facilities Compliance View

The All Your Facilities Compliance View is now available for users who have between two and 175 facilities. In the future, this feature will be expanded to users who have access to more than 175 facilities.

Click here for more information about the All Your Facilities Compliance View.

Default Value for Bamlanivimab Courses Used in Last Week

Going forward, data point 39d Courses used in last week in the Therapeutics > Bamlanivimab (Therapeutic B) section, now defaults to zero instead of the latest non-null (non-blank) submission for this data point. Non-zero values for data point 39d uploaded to a New Entry through the "Upload Data File" function will default to zero.

Click here for a complete list of data sources and their descriptions.

Date Range Filter in Compliance View

If users select a range of dates on the All Your Facilities Compliance View, navigate to a different page of the COVID-19 Portal, and then go back to the Compliance View, the portal retains the Date Range selection.

Click here for more information about the All Your Facilities Compliance View.

Reporting Bamlanivimab Courses Used in Last Week

Data point 39d Courses used in last week in the Therapeutics > Bamlanivimab (Therapeutic B) section, now includes a note explaining Bamlanivimab is no longer authorized for use without accompanying Etesevimab. The values in field 39d should be 0. Any doses of Bamlanivimab used with accompanying Etesevimab should be reported in field 40b.

Click here for a complete list of data sources and their descriptions.

New PPE Maximum

The maximum values for the On Hand Supply of Gloves In Units (data point 28g) has been increased from 999999 to 50000000.

Click here for a complete list of data sources and their descriptions.

All Your Facilities Compliance View

If you have access to between two and thirty facilities, a new Compliance view allows you to see the combined daily compliance of all your facilities at once. Go to the new view by selecting Change Facility View and then the All Your Facilities option in the Select Facility View dialog box. Cards appear with the total compliance for all your facilities for each day in your selected date range. In the Facilities table, a row appears for one day’s compliance for one facility. If you select a range of multiple dates, multiple rows appear for one facility, each one corresponding to one day's compliance.

In the future, this feature will be expanded to users who have access to more than thirty facilities.

Click here for more information about the All Your Facilities Compliance View.

New Therapeutics B and C Maximums

Therapeutics B and C data points (39c, 39d, 40a, and 40b) have new maximum values. Users will not be able to enter values higher than the maximums.

Click here for a complete list of data sources and their descriptions.

Submission History API

The new Submission History API returns all historical submission data for a specific facility in json format. This allows customers to retrieve their submission history in an automated fashion without needing to log into the COVID-19 portal. Users need to schedule a call with Teletracking in order to get their organization configured to make use of this feature.

File Status API

The new File Status API returns processing details around file submissions associated with the API key. This allows customers to obtain detail around their automated submissions, such as whether Teletracking received the expected file, record level validation errors, etc. This API will be enabled by default for all organizations currently using the File Submission API.

New Therapeutics A and B Maximums

Therapeutics A and B data points (39a, 39b, 39c, and 39d) have new maximum values. Users will not be able to enter values higher than the maximums.

Therapeutics C Required Weekly

Starting on April 7, 2021, the Therapeutics C data points of the Data Entry form (40a and 40b) change from optional to required weekly on Wednesdays.

New Therapeutics Data Points

Starting on March 23, 2021, the Therapeutics section of the Data Entry form displays two new optional data points. These values will become required on April 07, 2021.

Click here for a complete list of data sources and their descriptions.

Edit First and Last Name

Users now have the ability to edit their first and last names as they appear in the Portal. Once an edit has been made and saved, the new name will be reflected in the Portal and any future emails from that point forward.

To edit your first and last name:

1. From the Teams tab, open the Actions dropdown.
2. Click Edit First/Last Name.
3. Enter a new first and/or last name into the fields and click Save.

   

New Max Limits for Data Points

New max limits have been placed on certain data points to ensure that accurate values are entered into the Portal.

Click here for a complete list of data points and their max values.

Web Form Historical Reporting Update

Users can now use the date selection dropdown in the New Entry web form to enter data as far back as ten days instead of seven.

Vaccination Data Points

A Vaccinations section has been added to the New Entry form that includes seven new data points for personnel and patient vaccinations. Users are asked to report on these data points once a week on Wednesdays, however they are currently not required and do not affect compliance.

Use the table below for a complete set of details on the new Vaccination data points:

Therapeutics Data Points

Starting January 8th, 2021 users will be required to report on the following Therapeutics data points every Wednesday:

39a. Current inventory on hand (in courses)

39b. Courses used in the last week

39c. Current Inventory on hand (in courses)

39d. Courses used in the last week

Click here for a complete list of data point descriptions and validation rules.

Staff Data Points

Data points 23. Critical staffing shortage today and 24. Critical staffing shortage anticipated within a week are now set to No by default in the New Entry form. This update has been deployed to prevent unintentional reports of staffing shortages.

New Therapeutics Data Points

The Remedesivir section of the New Entry form has been renamed Therapeutics and now contains four new data points. Use the table below to learn more about each data point.

Fields 39a - 39d will be made mandatory starting January 8, 2021.

Click here for a complete list of data sources and their descriptions.

Compliance View Update

The Daily Compliance view (located on the Capacity & Utilization tab) has been expanded to allow users to see whether or not they were compliant over the past fourteen days (including the present day).

This update also gives users the ability to edit the web form for any date that they were not compliant by clicking Edit on the corresponding date card. The web form will contain notations to point out the data fields missing in order to meet compliance for that day.

With this feature, users may only edit data as far back as seven days into the past.

View Entry

With this release, a new View Entry feature has been added to the Capacity & Utilization tab of the Portal that allows users to view the date, time, and data field entries for previous submissions:

This feature only applies to data entries created on or after 10/19/20.

Compliance View

A new Daily Compliance section has been added to the Capacity & Utilization tab of the Portal. With this section users can see whether or not they were compliant within the past seven days (including the present day) at the facility level.

In order to be considered compliant, facilities must have submitted all required values for any given day; if more than one value is missing, then the facility will be considered non-compliant for that day.

Use the drop-downs below to learn which fields are required, and which are optional:

Required daily -

• 2a. All hosptial beds
• 2b. All adult hospital beds
• 3a. All hospital inpatient beds
• 3b. Adult hospital inpatient beds
• 4a. All hospital inpatient bed occupancy
• 4b. Adult hospital inpatient bed occupancy
• 5a. ICU beds
• 5b. Adult ICU beds
• 6a. ICU bed occupancy
• 6b. Adult ICU bed occupancy
• 7. Total mechanical ventilators
• 8. Mechanical ventilators in use
• 9a. Total hospitalized adult suspected or confirmed positive COVID patients
• 9b. Hospitalized adult confirmed-positive COVID patients
• 10a. Total hospitalized pediatric suspected or confirmed positive COVID patients
• 10b. Hospitalized pediatric confirmed-positive COVID patients
• 11. Hospitalized and ventilated COVID patients
• 12a. Total ICU adult suspected or confirmed positive COVID patients
• 12b. Hospitalized ICU adult confirmed-positive COVID patients
• 13. Hospital onset
• 14. ED/overflow
• 15. ED/overflow and ventilated
• 16. Previous Day's COVID-19 Deaths
• 17a. Total adult
• 17b. Total adult
• 18a. Previous day's pediatric admissions with confirmed COVID-19
• 18b. Previous day's pediatric admissions with suspected COVID-19
• 19. Previous day's total ED visits
• 20. Previous day's COVID-19-related ED visits

Required weekly on Wednesdays -

• 27a. Ventilator supplies
• 27b. N95 respirators
• 27c. Surgical and procedure masks
• 27d. Eye protection including face shields and goggles
• 27e. Single-use gowns
• 27f. Exam gloves (sterile and non-sterile)
• 29a. Ventilator supplies (any supplies excluding medications)
• 29b. Ventilator medications
• 29c. N95 respirators
• 29d. Other respirators such as PAPRs or elastomerics
• 29e. Surgical and procedure masks
• 29f. Eye protection including face shields and goggles
• 29g. Single-use gowns
• 29h. Exam gloves
• 30a. Ventilator supplies (any supplies excluding medications)
• 30b. Ventilator medications
• 30c. N95 respirators
• 30d. Other respirators such as PAPRs or elastomerics
• 30e. Surgical and procedure masks
• 30f. Eye protection including face shields and goggles
• 30g. Single-use gowns
• 30h. Exam gloves
• 30i. Laboratory - nasal pharyngeal swabs
• 30j. Laboratory - nasal swabs
• 30k. Laboratory - viral transport media
• 31a. Reusable/launderable isolation gowns
• 31b. PAPRs or elastomerics
• 31c. N95 respirators

Optional -

• 21. Previous day's Remdesivir Used
• 22. Current Inventory of Remdesivir
• 23. Critical staffing shortage today (Y/N)
• 24. Critical staffing shortage anticipated within a week (Y/N)
• 25. Staffing shortage details
• 26. Are your PPE supply items managed (purchased, allocated, and/or stored) at the facility level or, if you are a part of a health system, at the health system level (or other multiple facility group)?
• 28a. N95 respirators
• 28b. Other respirators such as PAPRs or elastomerics
• 28c. Surgical and procedure masks
• 28d. Eye protection including face shields and goggles
• 28e. Single-use gowns
• 28f. Launderable gowns
• 28g. Exam gloves (single)
• 29a. Are you able to maintain a supply of lanuderable gowns?
• 32. Indicate any specific or critical medical supplies or medication shortages you are currently experiencing or anticipate experiencing in the next three days
• 33. Total hospitalized patients with laboratory-confirmed influenza
• 34. Previous day's influenza admissions
• 35. Total ICU patients with laboratory-confirmed influenza
• 36. Total hospitalized patients with both laboratory-confirmed COVID-19 and influenza
• 37. Previous day's influenza deaths
• 38. Previous day's deaths with both COVID-19 and influenza

Web Form Historical Reporting

On November 19th, a new date selection drop down was added to the U.S. Healthcare COVID-19 Portal Web Form. This feature allows users to enter data for the present day or as far back as seven days directly from the web form interface.

Historical Reporting

With this update, users are now able to upload data as far back as seven days (not including today) through the Data Upload feature.

Click here to learn how to enter data for a previous date with the Data Upload feature.

Are You Sure Pop-up

On Tuesday October 27th, 2020, the U.S. Healthcare COVID-19 Portal has been updated to include a new Are You Sure? pop-up. This window will notify users of any missing required or optional fields before submitting data from the New Entry page.

On Monday October 19th, 2020 the following updates were made to the U.S. Healthcare COVID-19 Portal to reflect changes made to the HHS Guidance on October 6th, 2020.

Data Entry Form Updates

With this update, data fields in the entry form have been numbered in order to align with the latest HHS Guidance. These numbers will correspond to the matching data fields in the HHS Guidance.

Additionally, 35 data points have been removed from the entry form. See the Data Updates section below for details.

Uploading Data Templates

The Data Upload feature currently accept either the legacy unified multi-facility template (which reflects the July 29th HHS Guidance) or the new unified multi-facility template (which reflects the October 6th HHS Guidance). The upload option via New Entry accepts only the new single-facility template, which can be downloaded here or on the New Entry Page.

For users uploading data for multiple facilities, the new template containing all the facilities in your account can be downloaded from the Data Upload dialog in the Portal.

Users still uploading data through the legacy template have the option of adding the following influenza data points to their template to match the latest HHS guidance:

• total_patients_hospitalized_confirmed_influenza
• previous_day_admission_influenza_confirmed
• total_patients_hospitalized_confirmed_influenza_and_covid
• icu_patients_confirmed_influenza
• previous_day_deaths_influenza
• previous_day_deaths_covid_and_influenza

Data Updates

Use the drop-downs below to learn what data points have been added, removed, and made required or optional.

The following new data fields have been added to the Portal:

• Total hospitalized adult suspected or confirmed COVID
• Total hospitalized pediatric suspected or confirmed COVID
• Total ICU adult suspected or confirmed positive COVID patients
• ED/overflow
• Staffing shortage details

The following new data fields have been added as optional, but will be made required in the future:

• total_patients_hospitalized_confirmed_influenza
• previous_day_admission_influenza_confirmed
• icu_patients_confirmed_influenza
• total_patients_hospitalized_confirmed_influenza_and_covid
• previous_day_deaths_influenza
• previous_day_deaths_covid_and_influenza

The following data fields have been removed:

• Bed Capacity _Overall_Pediatric
• Bed Capacity_InPatient_Pediatric (Total)
• Bed Capacity_InPatient_Pediatric (Occupied)
• Bed Capacity_ICU_Pediatric (Total)
• Bed Capacity_ICU_Pediatric (Occupied)
• COVID-19_Patients_Total Hospitalized_Confirmed
• COVID-19_Patients_Total Hospitalized_Suspected
• COVID-19_Patienta_Total Hospitalized_Adult (Suspected)
• COVID-19_Patients_Total Hospitalized_Pediatric (Suspected)
• COVID-19_Patients_Using Ventilation_Adult (Using Ventilation)
• COVID-19_Patients_Using Ventilation_Pediatric (Using Ventilation)
• COVID-19 Patients_ICU_Confirmed
• COVID-19 Patients_ICU_Pediatric (Confirmed)
• COVID-19 Patients_ICU_Suspected
• COVID-19 Patients_ICU_Adult (Suspected)
• COVID-19 Patients_ICU_Pediatric (Suspected)
• COVID-19 Patients_Total Hospitalized_Adult
• COVID-19 Patients_Total Hospitalized_Pediatric
• COVID-19 Patients_ED/Overflow_Confirmed
• COVID-19 Patients_ED/Overflow_Adult (Confirmed)
• COVID-19 Patients_ED/Overflow_Pediatric (Confirmed)
• COVID-19 Patients_ED/Overflow_Suspected
• COVID-19 Patients_ED/Overflow_Adult (Suspected)
• COVID-19 Patients_ED/Overflow_Pediatric (Suspected)
• COVID-19 Patients_ED/Overflow_Adult (Using Ventilation)
• COVID-19 Patients_ED/Overflow_Pediatric (Using Ventilation)
• Staff_Roles with Anticipated Shortage Within a Week_Environmental Services
• Staff_Roles with Anticipated Shortage Within a Week_Nurses
• Staff_Roles with Anticipated Shortage Within a Week_Respiratory Therapists
• Staff_Roles with Anticipated Shortage Within a Week_Pharmacists and Pharmacy Techs
• Staff_Roles with Anticipated Shortage Within a Week_Physicians
• Staff_Roles with Anticipated Shortage Within a Week_Other Licensed Independent Practitioners
• Staff_Roles with Anticipated Shortage Within a Week_Temporary Staff
• Staff_Roles with Anticipated Shortage Within a Week_Other critical healthcare personnel
• PPE_Launderable Gowns_Does your facility use launderable gowns?

The following fields are required until November 4th, 2020 but will be made optional thereafter:

• previous_day_remdesivir_used
• on_hand_supply_remdesivir_vials
• critical_staffing_shortage_today
• critical_staffing_shortage_anticipated_within_week

The following fields should be entered once a week on Wednesdays (if feasible):

• PPE_supply_management_source
• on_hand_ventilator_supplies_in_days
• on_hand_supply_of_n95_respirators_in_days
• on_hand_supply_of_surgical_masks_in_days
• on_hand_supply_of_eye_protection_in_days
• on_hand_supply_of_single_use_surgical_gowns_in_days
• on_hand_supply_of_gloves_in_days
• on_hand_supply_of_n95_respirators_in_units
• on_hand_supply_of_PAPR_in_units
• on_hand_supply_of_surgical_masks_in_units
• on_hand_supply_of_eye_protection_in_units
• on_hand_supply_of_single_use_surgical_gowns_in_units
• on_hand_supply_of_launderable_surgical_gowns_in_units
• on_hand_supply_of_gloves_in_units
• able_to_obtain_ventilator_supplies
• able_to_obtain_ventilator_medications
• able_to_obtain_n95_masks
• able_to_obtain_PAPRs
• able_to_obtain_surgical_masks
• able_to_obtain_eye_protection
• able_to_obtain_single_use_gowns
• able_to_obtain_gloves
• able_to_obtain_launderable_gowns
• able_to_maintain_ventilator_3day_supplies
• able_to_maintain_ventilator_3day_medications
• able_to_maintain_n95_masks
• able_to_maintain_3day_PAPRs
• able_to_maintain_3day_surgical_masks
• able_to_maintain_3day_eye_protection
• able_to_maintain_3day_single_use_gowns
• able_to_maintain_3day_gloves
• able_to_maintain_3day_lab_nasal_pharyngeal_swabs
• able_to_maintain_lab_nasal_swabs
• able_to_maintain_3day_lab_viral_transport_media
• reusable_isolation_gowns_used
• reusable_PAPRs_or_elastomerics_used
• reusuable_n95_masks_used
• anticipated_medical_supply_medication_shortages

The following fields will be required daily:

• all_hospital_beds
• all_adult_hospital_beds
• all_hospital_inpatient_beds
• all_adult_hospital_inpatient_beds
• all_hospital_inpatient_bed_occupied
• all_adult_hospital_inpatient_bed_occupied
• total_staffed_icu_beds
• total_staffed_adult_icu_beds
• staffed_icu_bed_occupancy
• staffed_adult_icu_bed_occupancy
• mechanical_ventilators
• mechanical_ventilators_in_use
• total_adult_patients_hospitalized_confirmed_and_suspected_covid
• total_adult_patients_hospitalized_confirmed_covid
• total_pediatric_patients_hospitalized_confirmed_and_suspected_covid
• total_pediatric_patients_hospitalized_confirmed_covid
• hospitalized_and_ventilated_covid_patients
• staffed_icu_adult_patients_confirmed_and_suspected_covid
• staffed_icu_adult_patients_confirmed_covid
• hospital_onset
• ed_or_overflow
• ed_or_overflow_and_ventilated
• previous_day_deaths_covid
• previous_day_admission_adult_covid_confirmed
• previous_day_admission_adult_covid_confirmed_18_19
• previous_day_admission_adult_covid_confirmed_20_29
• previous_day_admission_adult_covid_confirmed_30_39
• previous_day_admission_adult_covid_confirmed_40_49
• previous_day_admission_adult_covid_confirmed_50_59
• previous_day_admission_adult_covid_confirmed_60_69
• previous_day_admission_adult_covid_confirmed_70_79
• previous_day_admission_adult_covid_confirmed_80_plus
• previous_day_admission_adult_covid_confirmed_unknown_age
• previous_day_admission_adult_covid_suspected
• previous_day_admission_adult_covid_suspected_18_19
• previous_day_admission_adult_covid_suspected_20_29
• previous_day_admission_adult_covid_suspected_30_39
• previous_day_admission_adult_covid_suspected_40_49
• previous_day_admission_adult_covid_suspected_50_59
• previous_day_admission_adult_covid_suspected_60_69
• previous_day_admission_adult_covid_suspected_70_79
• previous_day_admission_adult_covid_suspected_80_plus
• previous_day_admission_adult_covid_suspected_unknown_age
• previous_day_admission_pediatric_covid_confirmed
• previous_day_admission_pediatric_covid_suspected
• previous_day_total_ED_visits
• previous_day_covid_ED_visits
• previous_day_remdesivir_used
• on_hand_supply_remdesivir_vials

Data Update Mapping

Use the table below to learn how data points from the pre-October 19th Portal map to the new data points, as well as how the legacy template maps to the new template.

Data Update Mapping Table:

Previous Data Point		New Data Point		Legacy Template	New Template
Section / Category	Data Point	Section	Data Point
Bed Capacity / Overall	Total Beds	Bed Capacity	2a. All hospital beds	Total_Beds	all_hospital_ beds
Bed Capacity / Overall	Total Beds - Adult	Bed Capacity	2b. All adult hospital beds	Total_ Beds_Adult	all_adult_ hospital_beds
Bed Capacity / Inpatient	Total Inpatient	Bed Capacity	3a. All hospital inpatient beds	Total_ InPatient_ Beds	all_hospital_ inpatient_beds
Bed Capacity / Inpatient	Total Inpatient - Adult	Bed Capacity	3b. Adult hospital inpatient beds	Total_ InPatient_ Beds_Adult	all_adult_ hospital_ inpatient_beds
Bed Capacity / Inpatient	Occupied Inpatient	Bed Capacity	4a. All hospital inpatient bed occupancy	Occupied_ InPatient_ Beds	all_hospital_ inpatient_bed_ occupied
Bed Capacity / Inpatient	Occupied Inpatient - Adult	Bed Capacity	4b. Adult hospital inpatient bed occupancy	Occupied_ InPatient_ Beds_Adult	all_adult_ hospital_ inpatient_bed_ occupied
Bed Capacity / ICU	Total	Bed Capacity	5a. ICU beds	ICU_Total_ Beds	total_staffed_ icu_beds
Bed Capacity / ICU	Total - Adult	Bed Capacity	5b. Adult ICU beds	ICU_Total_ Beds_Adult	total_staffed_ adult_icu_beds
Bed Capacity / ICU	Occupied	Bed Capacity	6a. ICU bed occupancy	ICU_ Occupied_ Beds	staffed_icu_ bed_occupancy
Bed Capacity / ICU	Occupied - Adult	Bed Capacity	6b. Adult ICU bed occupancy	ICU_ Occupied_ Beds_Adult	staffed_adult_ icu_bed_ occupancy
Ventilators / Mechanical Ventilators	Total Inventory	Ventilators	7. Total mechanical ventilators	Total_ Ventilators	mechanical_ ventilators
Ventilators / Mechanical Ventilators	In Use	Ventilators	8. Mechanical ventilators in use	Ventilators_ In_Use	mechanical_ ventilators_ in_use
COVID-19 Patients / Total Hospitalized	Confirmed - Adult	Hospitalizations	9b. Hospitalized adult confirmed-positive COVID patients	Confirmed_ Patients_ Adult	total_adult_ patients_ hospitalized_ confirmed_ covid
COVID-19 Patients / Using Ventilation	Using Ventilation	Hospitalizations	11. Hospitalized and ventilated COVID patients	Patients_ Using_ Ventilation	hospitalized_ and_ventilated_ covid_patients
COVID-19 Patients / ICU	Confirmed - Adult	Hospitalizations	12b. Hospitalized ICU adult confirmed-positive COVID patients	ICU_ Confirmed_ Patients_ Adult	staffed_icu_ adult_patients_ confirmed_ covid
COVID-19 Patients / Total Hospitalized	Hospital Onset	Hospitalizations	13. Hospital onset	Hospital_ Onset_ Patients	hospital_onset
COVID-19 Patients / ED/Overflow	Using Ventilation	ED/Overflow	15. ED/overflow and ventilated	ED_ Overflow_ Patients_ Using_ Ventilation	ed_or_ overflow_and_ ventilated
Previous Day's Events / Previous Day's Deaths	COVID-19 Deaths	Previous Day's COVID-19 Deaths	16. Previous day's COVID-19 deaths	Covid_ Death_In_ Last_24_ Hrs	previous_day_ deaths_covid
Previous Day's COVID-19 Admits / Adult Confirmed COVID-19 Admissions by Age Range	Total Adult	Previous Day's Admissions	17a. Total Adult	Admits_In_ Last_24_ Hrs_ Confirmed_ Adult	previous_day_ admission_ adult_covid_ confirmed
Previous Day's COVID-19 Admits / Adult Confirmed COVID-19 Admissions by Age Range	18 - 19	Previous Day's Admissions	18 - 19	Admits_In_ Last_24_ Hrs_ Confirmed_ 18_19	previous_day_ admission_ adult_covid_ confirmed_18_ 19
Previous Day's COVID-19 Admits / Adult Confirmed COVID-19 Admissions by Age Range	20 - 29	Previous Day's Admissions	20 - 29	Admits_In_ Last_24_ Hrs_ Confirmed_ 20_29	previous_day_ admission_ adult_covid_ confirmed_20_ 29
Previous Day's COVID-19 Admits / Adult Confirmed COVID-19 Admissions by Age Range	30 - 39	Previous Day's Admissions	30 - 39	Admits_In_ Last_24_ Hrs_ Confirmed_ 30_39	previous_day_ admission_ adult_covid_ confirmed_30_ 39
Previous Day's COVID-19 Admits / Adult Confirmed COVID-19 Admissions by Age Range	40 - 49	Previous Day's Admissions	40 - 49	Admits_In_ Last_24_ Hrs_ Confirmed_ 40_49	previous_day_ admission_ adult_covid_ confirmed_40_ 49
Previous Day's COVID-19 Admits / Adult Confirmed COVID-19 Admissions by Age Range	50 - 59	Previous Day's Admissions	50 - 59	Admits_In_ Last_24_ Hrs_ Confirmed_ 50_59	previous_day_ admission_ adult_covid_ confirmed_50_ 59
Previous Day's COVID-19 Admits / Adult Confirmed COVID-19 Admissions by Age Range	60 - 69	Previous Day's Admissions	60 - 69	Admits_In_ Last_24_ Hrs_ Confirmed_ 60_69	previous_day_ admission_ adult_covid_ confirmed_60_ 69
Previous Day's COVID-19 Admits / Adult Confirmed COVID-19 Admissions by Age Range	70 - 79	Previous Day's Admissions	70 - 79	Admits_In_ Last_24_ Hrs_ Confirmed_ 70_79	previous_day_ admission_ adult_covid_ confirmed_70_ 79
Previous Day's COVID-19 Admits / Adult Confirmed COVID-19 Admissions by Age Range	80+	Previous Day's Admissions	80+	Admits_In_ Last_24_ Hrs_ Confirmed_ 80+	previous_day_ admission_ adult_covid_ confirmed_80_ plus
Previous Day's COVID-19 Admits / Adult Confirmed COVID-19 Admissions by Age Range	Age Unknown	Previous Day's Admissions	Unknown	(calculated)	previous_day_ admission_ adult_covid_ confirmed_ unknown_age
Previous Day's COVID-19 Admits / Adult Suspected COVID-19 Admissions by Age Range	Total Adult	Previous Day's Admissions	17b. Total adult	Admits_In_ Last_24_ Hrs_ Suspected_ Adult	previous_day_ admission_ adult_covid_ suspected
Previous Day's COVID-19 Admits / Adult Suspected COVID-19 Admissions by Age Range	18 - 19	Previous Day's Admissions	18 - 19	Admits_In_ Last_24_ Hrs_ Suspected_ 18_19	previous_day_ admission_ adult_covid_ suspected_18_ 19
Previous Day's COVID-19 Admits / Adult Suspected COVID-19 Admissions by Age Range	20 - 29	Previous Day's Admissions	20 - 29	Admits_In_ Last_24_ Hrs_ Suspected_ 20_29	previous_day_ admission_ adult_covid_ suspected_20_ 29
Previous Day's COVID-19 Admits / Adult Suspected COVID-19 Admissions by Age Range	30 - 39	Previous Day's Admissions	30 - 39	Admits_In_ Last_24_ Hrs_ Suspected_ 30_39	previous_day_ admission_ adult_covid_ suspected_30_ 39
Previous Day's COVID-19 Admits / Adult Suspected COVID-19 Admissions by Age Range	40 - 49	Previous Day's Admissions	40 - 49	Admits_In_ Last_24_ Hrs_ Suspected_ 40_49	previous_day_ admission_ adult_covid_ suspected_40_ 49
Previous Day's COVID-19 Admits / Adult Suspected COVID-19 Admissions by Age Range	50 - 59	Previous Day's Admissions	50 - 59	Admits_In_ Last_24_ Hrs_ Suspected_ 50_59	previous_day_ admission_ adult_covid_ suspected_50_ 59
Previous Day's COVID-19 Admits / Adult Suspected COVID-19 Admissions by Age Range	60 - 69	Previous Day's Admissions	60 - 69	Admits_In_ Last_24_ Hrs_ Suspected_ 60_69	previous_day_ admission_ adult_covid_ suspected_60_ 69
Previous Day's COVID-19 Admits / Adult Suspected COVID-19 Admissions by Age Range	70 - 79	Previous Day's Admissions	70 - 79	Admits_In_ Last_24_ Hrs_ Suspected_ 70_79	previous_day_ admission_ adult_covid_ suspected_70_ 79
Previous Day's COVID-19 Admits / Adult Suspected COVID-19 Admissions by Age Range	80+	Previous Day's Admissions	80+	Admits_In_ Last_24_ Hrs_ Suspected_ 80+	previous_day_ admission_ adult_covid_ suspected_80_ plus
Previous Day's COVID-19 Admits / Adult Suspected COVID-19 Admissions by Age Range	Age Unknown	Previous Day's Admissions	Unknown	(Calculated)	previous_day_ admission_ adult_covid_ suspected_ unknown_age
Previous Day's COVID-19 Admits / Pediatric Confirmed COVID-19 Admissions	Total Pediatric	Previous Day's Admissions	18a. Previous day's pediatric admissions with confirmed COVID-19	Admits_In_ Last_24_ Hrs_ Confirmed_ 0_17	previous_day_ admission_ pediatric_ covid_ confirmed
Previous Day's COVID-19 Admits / Pediatric Suspected COVID-19 Admissions	Total Pediatric	Previous Day's Admissions	18b. Previous day's pediatric admissions with suspected COVID-19	Admits_In_ Last_24_ Hrs_ Suspected_ 0_17	previous_day_ admission_ pediatric_ covid_ suspected
Previous Day's Events / Previous Day's ED Visits	Total	ED/Overflow	19. Previous day's total ED visits	ED_Visits_ In_Last_24_ Hrs_Total	previous_day_ total_ED_visits
Previous Day's Events / Previous Day's ED Visits	Related to COVID-19	ED/Overflow	20. Previous day's total COVID-19-related visits	ED_Visits_ In_Last_24_ Hrs_Covid_ Related	previous_day_ covid_ED_visits
Remdesivir Supply / Doses Used Yesterday	Total	Remdesivir	21. Previous day's Remdesivir used	Remdesivir _Used_ Previous_ Day	previous_day_ remdesivir_ used
Remdesivir Supply / Current Inventory	Total	Remdesivir	22. Current inventory of Remdesivir	Remdesivir _Current_ Inventory	on_hand_ supply_ remdesivir_ vials
Staff / Staffing Shortage	Staffing shortage today?	Staff	23. Critical staffing shortage today (Y/N)	Staffing_ Shortage_ Today	critical_ staffing_ shortage_today
Staff / Staffing Shortage	Staffing shortage anticipated this week?	Staff	24. Critical staffing shortage anticipated within a week (Y/N)	Staffing_ Shortage_ Anticipated _this_Week	critical_staffing_ shortage_ anticipated_ within_week
PPE / Supplies	PPE Source	PPE	26. Are your PPE supplies managed (purchased, allocated, and/or stored) at the facility level or, if you are a part of the health system, at the health system level (or other multiple facility group)?	PPE_Source	PPE_supply_ management_ source
PPE / Ventilator Supplies	Days on Hand	PPE	27a. Ventilator Supplies	Ventilator_ Supplies_ Days_On_ Hand	on_hand_ ventilator_ supplies_in_ days
PPE / N95 Masks	Days on Hand	PPE	27b. N95 Respirators	Total_N95_ Days_On_ Hand	on_hand_ supply_of_n95_ respirators_in_ days
PPE / Surgical Masks	Days on Hand	PPE	27c. Surgical and procedure masks	Total_ Surgical_ Masks_ Days_On_ Hand	on_hand_ supply_of_ surgical_masks_ in_days
PPE / Eye Protection	Days on Hand	PPE	27d. Eye protection including face shields and goggles	Total_ Face_ Shields_ Days_On_ Hand	on_hand_ supply_of_ eye_protection_ in_days
PPE / Single-Use Gowns	Days on Hand	PPE	27e. Single-use gowns	Total_ Single_ Use_ Gowns_ Days_On_ Hand	on_hand_ supply_of_ single_use_ surgical_gowns_ in_days
PPE / Exam Gloves	Days on Hand	PPE	27f. Exam gloves (sterile and non-sterile)	Total_ Gloves_ Days_On_ Hand	on_hand_ supply_of_ gloves_ in_days
PPE / N95 Masks	Inventory	PPE	28a. N95 Respirators	Total_N95_ Masks	on_hand_ supply_of_ n95_ respirators_in_ units
PPE / PAPR and Elastomerics	PAPR and Elastomerics Inventory	PPE	28b. Other respirators such as PAPRs or elastomerics	Total_PAPR	on_hand_ supply_of_ PAPR_ in_units
PPE / Surgical Masks	Surgical Mask Inventory	PPE	28c. Surgical and procedure masks	Total_ Surgical_ Masks	on_hand_ supply_of_ surgical_ masks_in_ units
PPE / Eye Protection	Eye Protection Inventory	PPE	28d. Eye protection including face shields and goggles	Total_Face_ Shields	on_hand_ supply_of_ eye_protection_ in_units
PPE / Single-Use Gowns	Single-Use Gown Inventory	PPE	28e. Single-use gowns	Total_ Single_ use_Gowns	on_hand_ supply_of_ single_use_ surgical_gowns_ in_units
PPE / Launderable Gowns	Launderable Gowns Inventory	PPE	28f. Launderable Gowns	Launderable _Gowns_ Inventory	on_hand_ supply_of_ launderable_ surgical_gowns_ in_units
PPE / Exam Gloves	Exam Gloves Inventory	PPE	28g. Exam gloves (single)	Total_Gloves	on_hand_ supply_of_ gloves_in_units
Ventilators / Ventilator Supplies	Able to Obtain?	PPE	29a. Ventilator supplies (any supplies excluding medications)	Ventilator_ Supplies_ Able_to_ Obtain	able_to_obtain_ ventilator_ supplies
Ventilators / Ventilator Medications	Able to Obtain?	PPE	29b. Ventilator medications	Ventilator_ Medications_ Able_to_ Obtain	able_to_obtain_ ventilator_ medications
PPE / N95 Masks	Able to Obtain?	PPE	29c. N95 respirators	N95_Able_to_ Obtain	able_to_obtain_ n95_masks
PPE / PAPRs and Elastomerics	Able to Obtain?	PPE	29d. Other respirators such as PAPRs and elastomerics	PAPR_Able_to_ Obtain	able_to_obtain_ PAPRs
PPE / Surgical Masks	Able to Obtain?	PPE	29e. Surgical and procedure masks	Surgical_ Masks_Able_ to_Obtain	able_to_obtain_ surgical_masks
PPE / Eye Protection	Able to Obtain?	PPE	29f. Eye protection including face shields and goggles	Face_Shields_ Able_to_ Obtain	able_to_obtain_ eye_protection
PPE / Single-Use Gowns	Able to Obtain?	PPE	29g. Single-use gowns	Single_use_ Gowns_Able_ to_Obtain	able_to_obtain_ single_use_ gowns
PPE / Exam Gloves	Able to Obtain?	PPE	29h. Exam gloves	Gloves_Able_ to_Obtain	able_to_obtain_ gloves
PPE / Launderable Gowns	Able to Maintain a Supply of?	PPE	29i. Are you able to maintain a supply of launderable gowns?	Maintain_ Supply_of_ Launderable_ Gowns	able_to_obtain_ launderable_ gowns
Ventilators / Ventilator Supplies	Can Maintain a 3-day Supply?	PPE	30a. Ventilator supplies (any supplies excluding medications)	Ventilator_ Supplies_ 3Day_Supply	able_to_ maintain_ ventilator_ 3day_supplies
Ventilators / Ventilator Medications	Can Maintain a 3-day Supply?	PPE	30b. Ventilator medications	Ventilator_ Medications_ 3Day_Supply	able_to_ maintain_ ventilator_ 3day_ medications
PPE / N95 Masks	Can Maintain a 3-day Supply?	PPE	30c. N95 respirators	Total_N95_ 3Day_Supply	able_to_ maintain_ n95_masks
PPE / PAPRs and Elastomerics	Can Maintain a 3-day Supply?	PPE	30d. Other respirators such as PAPRs or elastomerics	Total_PAPR_ 3Day_Supply	able_to_ maintain_ 3day_PAPRs
PPE / Surgical Masks	Can Maintain a 3-day Supply?	PPE	30e. Surgical and procedure masks	Total_Surgical_ Mask_3Day_ Supply	able_to_ maintain_ 3day_surgical_ masks
PPE / Eye Protection	Can Maintain a 3-day Supply?	PPE	30f. Eye protection including face shields and goggles	Total_Face_ Shields_ 3Day_Supply	able_to_ maintain_ 3day_eye_ protection
PPE / Single-Use Gowns	Can Maintain a 3-day Supply?	PPE	30g. Single-use gowns	Total_Single_ use_Gowns_ 3Day_Supply	able_to_ maintain_ 3day_single_ use_gowns
PPE / Exam Gloves	Can Maintain a 3-day Supply?	PPE	30h. Exam gloves	Total_Gloves_ 3Day_Supply	able_to_ maintain_ 3day_gloves
Laboratory Equipment / Nasal Pharyngeal Swabs	Can Maintain a 3-day Supply?	PPE	30i. Laboratory - nasal pharyngeal swabs	Nasal_ Pharyngeal_ Swabs_ 3Day_Supply	able_to_ maintain_ 3day_lab_ nasal_ pharyngeal
Laboratory Equipment / Nasal Swabs	Can Maintain a 3-day Supply?	PPE	30j. Laboratory - nasal swabs	Nasal_Swabs_ 3Day_Supply	able_to_ maintain_ lab_nasal_ swabs
Laboratory Equipment / Viral Transport Media	Can Maintain a 3-day Supply?	PPE	30k. Laboratory - viral transport media	Viral_ Transport_ Media_3Day_ Supply	able_to_ maintain_ 3day_lab_viral_ transport_ media
PPE / Launderable Gowns	Does your facility re-use or extend use?	PPE	31a. Reusable/ launderable isolation gowns	Total_ Launderable_ Gowns_Reuse	reusable_ isolation_gowns_used
PPE / PAPR and Elastomerics	Does your facility re-use or extend use?	PPE	31b. PAPRs or elastomerics	Total_PAPR_ Reuse	reusable_ PAPRs_or_ elastomerics_ used
PPE / N95 Masks	Does your facility re-use or extend use?	PPE	31c. N95 respirators	Total_N95_ Reuse	reusuable_n95_ masks_used
PPE / Supplies	Additional critical medical supplies shortages anticipated in the next 3 days?	PPE	32. Indicate any specific or critical medical supplies or medication shortages you are currently experiencing or anticipate experiencing in the next three days.	Anticipated_ Critical_ Medical_ Supply_ Shortage	anticipated_ medical_ supply_ medication_ shortages

Known Issues

Show Detail

Issue: The Show Detail page no longer shows values entered for Confirmed and Suspected in the COVID-19 Patients section. This issue prevents the user from reviewing previously entered data for those fields.

Workaround: While this issue prevents a user from viewing data entered for those fields, it does not impact the integrity of the data. The data entered is saved.

Download History

Issue: The columns in the Download History file have not been updated to match the October 6th HHS Guidance and users may see that data previously entered is not shown.

Workaround: At this time there is no workaround for this issue, however we are working towards a solution.

Historical Reporting

With this release, users will be able to report historical data as far back as four days.

Available through the Data Upload feature, to submit data for a previous day users will be presented with a Date For Submission drop-down that will allow them to choose any date within the past four days (including the current day).

Click here to learn how to use this feature.

The following updates have been released to the U.S. Healthcare COVID-19 Portal in accordance with the 7/29 HHS Guidance update:

Data Updates

• Total Adult Confirmed COVID-19 Admissions and Total Adult Suspected COVID-19 Admissions have been added as required data points to the Portal. These two new data points will replace "Total Confirmed COVID-19 Admissions" and "Total Suspected COVID-19 Admissions".
• All "3-Day Supply" data points now include a N/A option for any supplies that do not apply to your facility.
• All "Days on Hand" data points has been updated so that data can be entered through range inputs.
• The "Days on Hand" data point has been removed from the PAPRs and Elastomerics category of the data entry form.
• A new data point, Does your facility re-use or extend the use, has been added to the following categories:
  • N95 Masks
  • PAPR and Elastomerics
  • Launderable Gowns

Upload Data File

• The Total_PAPR_Days_On_Hand column will be removed.
• Three new columns will be added:
  • Total_N95_Reuse
  • Total_PAPR_Reuse
  • Total_Launderable_Gowns_Reuse

Name Changes

The following updates have been made to the U.S. Healthcare COVID-19 Portal.

Data Updates

The following data points have been renamed (this does not affect column headers in the multi-facility upload file):

The following data points have updated definitions:

• Total Hospitalized / Confirmed
• Total Hospitalized / Confirmed - Adult
• Total Hospitalized / Confirmed - Pediatric
• Total Hospitalized / Suspected
• Total Hospitalized / Suspected - Adult
• Total Hospitalized / Suspected - Pediatric
• Overall / Total Beds
• Overall / Total Beds - Adult
• Overall / Total Beds - Pediatric
• Inpatient / Total Inpatient
• Inpatient / Total Inpatient - Adult
• Inpatient / Total Inpatient - Pediactric
• Previous Day's ED Visits / Total
• Confirmed COVID-19 Admissions by Age Range / Pediatric (0-17)
• Suspected COVID-19 Admissions by Age Range / Pediatric (0-17)
• Ventilator Supplies / Days on Hand
• N95 Masks / Days on Hand
• Surgical Masks / Days on Hand
• Eye Protection / Eye Protection Inventory
• Eye Protection / Days on Hand
• Exam Gloves / Exam Gloves Inventory
• Exam Gloves / Days on Hand
• Single-use Gowns / Days on Hand
• PAPR and Elastomerics / Days on Hand
• Staffing Shortage / Staffing Shortage Today?
• Staffing Shortage / Staffing shortage anticipated this week?

Documentation Updates

Visit our new FAQ page for answers to the most common questions about the Portal, or the new HHS Guidance page for a detailed mapping of HHS Guidance IDs to Portal data points.

The following updates have been made to the U.S. Healthcare COVID-19 Portal.

Data Entry Form

The category "Surgical Gowns" in the PPE section of the data entry form has been renamed "Single-use Gowns".

This update also includes the removal and addition of data points:

The following data points have been removed (24 total):

• Total COVID-19 Deaths
• Total Deaths
• Total COVID-19 Admits
• Other Ventilatory Support Devices
• Fentanyl - Able to obtain?
• Fentanyl - Can maintain a 3-day supply?
• Hydromorphone - Able to obtain?
• Hydromorphone - Can maintain a 3-day supply?
• Propofol - Able to obtain?
• Propofol - Can maintain a 3-day supply?
• Midazolam - Able to obtain?
• Midazolam - Can maintain a 3-day supply?
• Dexmedetomidine - Able to obtain?
• Dexmedetomidine - Can maintain a 3-day supply?
• Cisatracurium - Able to obtain?
• Cisatracurium - Can maintain a 3-day supply?
• Rocuronium - Able to obtain?
• Rocuronium - Can maintain a 3-day supply?
• N95 Masks - Currently re-using the item or implementing extended use?
• Surgical Masks - Currently re-using the item or implementing extended use?
• Face Shields - Currently re-using the item or implementing extended use?
• Gloves - Currently re-using the item or implementing extended use?
• Surgical Gowns - Currently re-using the item or implementing extended use?
• PAPR and Elastomerics - Currently re-using the item or implementing extended use?

The following data points have been added (9 total):

• N95 Masks - Are you able to obtain these items?
• Surgical Masks - Are you able to obtain these items?
• Face Shields - Are you able to obtain these items?
• Gloves - Are you able to obtain these items?
• Single-use Gowns - Are you able to obtain these items?
• PAPR and Elastomerics - Are you able to obtain these items?
• Launderable Gowns Inventory
• Ventilator Medications - Able to obtain?
• Ventilator Medications - Can maintain a 3-day supply?

Upload Data File

The following data points have been changed:

This update also includes the removal and addition of data points in the .csv file used for the Multi-Facillity Upload and Single-Facility Upload features.

The following data points have been removed (24 total):

• Total_Covid19_Deaths
• Total_Deaths
• Total_Covid19_Admits
• Other_Vent_Support_Devices
• Fentanyl_Able_to_Obtain
• Fentanyl_3Day_Supply
• Hydromorphone_Able_to_Obtain
• Hydromorphone_3Day_Supply
• Propofol_Able_to_Obtain
• Propofol_3Day_Supply
• Midazolam_Able_to_Obtain
• Midazolam_3Day_Supply
• Dexmedetomidine_Able_to_Obtain
• Dexmedetomidine_3Day_Supply
• Cisatracurium_Able_to_Obtain
• Cisatracurium_3Day_Supply
• Rocuronium_Able_to_Obtain
• Rocuronium_3Day_Supply
• Total_N95_Reuse
• Total_Surgical_Mask_Reuse
• Total_Face_Shields_Reuse
• Total_Gloves_Reuse
• Total_Surgical_Gowns_Reuse
• Total_PAPR_Reuse

The following data points have been added (9 total)

• Ventilator_Medications_Able_to_Obtain
• Ventilator_Medications_3Day_Supply
• N95_Able_to_Obtain
• Surgical_Masks_Able_to_Obtain
• Face_Shields_Able_to_Obtain
• Gloves_Able_to_Obtain
• Single_use_Gowns_Able_to_Obtain
• PAPR_Able_to_Obtain
• Launderable_Gowns_Inventory

The following updates have been made to the U.S. Healthcare COVID-19 Portal:

Data Entry Form

• The Previous Day's Admissions section has been divided into the new Previous Day's Event and Previous Day's COVID-19 Admits sections.
• Under the new Previous Day's COVID-19 Admits section, an age bracket breakdown has been added to the Confirmed COVID-19 Admissions by Age Range and Suspected COVID-19 Admissions by Age Range categories. This addition allows hospitals to provide the age range of patients that fall under this section.
• The maximum value for all "Days On Hand" data points has been increased to 999.
• Under the PPE section, the "PAPR" count has been updated to include Elastomerics.

Upload Data File

The following data points have been removed:

• Admits_In_Last_24_Hrs_Confirmed_Adult
• Admits_In_Last_24_Hrs_Suspected_Adult

The following data points have been added:

• Admits_In_Last_24_Hrs_Confirmed_0_17
• Admits_In_Last_24_Hrs_Confirmed_18_19
• Admits_In_Last_24_Hrs_Confirmed_20_29
• Admits_In_Last_24_Hrs_Confirmed_30_39
• Admits_In_Last_24_Hrs_Confirmed_40_49
• Admits_In_Last_24_Hrs_Confirmed_50_59
• Admits_In_Last_24_Hrs_Confirmed_60_69
• Admits_In_Last_24_Hrs_Confirmed_70_79
• Admits_In_Last_24_Hrs_Confirmed_80+
• Admits_In_Last_24_Hrs_Suspected_0_17
• Admits_In_Last_24_Hrs_Suspected_18_19
• Admits_In_Last_24_Hrs_Suspected_20_29
• Admits_In_Last_24_Hrs_Suspected_30_39
• Admits_In_Last_24_Hrs_Suspected_40_49
• Admits_In_Last_24_Hrs_Suspected_50_59
• Admits_In_Last_24_Hrs_Suspected_60_69
• Admits_In_Last_24_Hrs_Suspected_70_79
• Admits_In_Last_24_Hrs_Suspected_80+

The U.S. Healthcare COVID-19 Portal has been updated to include two new IDs for every facility: AHA and NHSN OrgID.

Download History

Users now have the ability to download all historical data entered into the Portal for every facility they have access to.

The data submissions form has been updated with the following changes:

• Adult and Pediatric fields have been added to the fields in the COVID-19 Patients, Bed Capacity, and the Previous Day's Covid-19 Admissions, categories.
• A new category has been added for Remdesivir with a new data point, Doses Used Yesterday.
• The Previous Day's Events category now includes Previous Day's Covid-19 Admissions, Previous Day's ED Visits, and Previous Day's Deaths data points.
• The Ventilators category now includes Ventilator Supplies, Fentanyl, Hydromorphone, Propofol, Midazolam, Dexmedetomidine, Cisatracurium, Rocuronium data points.
• Data points reporting the re-usage or extended use of N95 Masks, Surgical Masks, Face Shields, Gloves, Surgical Gowns, and PAPR have been added to the PPE Category.
• The PPE Source field is now grouped with data points concerning launderable gowns and additional critical medical supply shortages under the Supplies category.
• A new Laboratory Equipment category has been added, which includes Nasal Pharyngeal Swabs, Nasal Swabs, and Viral Transport Media fields.
• A new Staff category has been added, which includes Staffing Shortage fields and Roles with Anticipated Shortage Within a Week fields (Environmental Services, Nurses, Respiratory Therapists, Pharmacists and Pharmacy Techs, Physicians, Other Licensed Independent Practitioners, Temporary Staff, and Other critical healthcare personnel.

Users that upload their data with the "Upload Data File" function must re-download the template as it has been updated with the new data points. For instructions on how to download the template, click here.

The data submissions form has been updated with the following changes:

• What was formerly the "Equipment" section has now been divided into two separate sections: "Ventilators" and "PPE".
• 15 new data points have been added to the "PPE" section, and the "N95 Expected to Last" drop down has been replaced with the "Days on Hand" data point under the "N95" category.

Users that upload their data with the "Upload Data File" function must re-download the template as it has been updated with the new data points. For instructions on how to download the template, click here.

New Data Points

The following data points have been added to the data entry form:

Equipment

• Expected to Last: The approximate number of days the N95 Mask Inventory is expected to last in the facility.
• Surgical Gowns Inventory: The current number of surgical gowns ready for use.
• Face Shields Inventory: The current number of face shields ready for use.
• Coveralls Inventory: The current number of coveralls ready for use.
• Gloves Inventory: The current number of pairs of gloves ready for use.
• PAPR Inventory: The current number of Powered Air Purifying Respirators ready for use.

Totals Since January 1, 2020

Total COVID-19 Admits: The total number of patients who were admitted to an inpatient bed since 1/1/2020 who had confirmed COVID-19 at the time of admission.

Data Entry Form Update

Users are now able to leave data points as "Unknown" if they do not know the value. When adding a new entry, to leave a data point as "Unknown", you can leave it blank or delete the value that's currently typed into the field.

The only data points that cannot be left blank are:

• Overall Covid-19 Confirmed
• Overall COVID-19 Suspected
• ICU COVID-19 Confirmed
• ICU COVID-19 Suspected
• Total COVID-19 Admits

Please do not enter "0" into the form unless the value is actually 0.

New Data Points

The following data points were added to the data entry form:

• Previous Day's Admissions Confirmed: The total number of patients who were admitted to an inpatient bed on the previous calendar day (12am - 11:59pm) who had confirmed COVID-19 at the time of admission.
• Previous Day's Admissions Under Investigation: The total number of patients who were admitted to an inpatient bed on the previous calendar day (12am - 11:59pm) who had suspected COVID-19 at the time of admission.
• Overall Total Inpatient: The total number of all staffed inpatient beds in your hospital, including all overflow and surge/expansion beds used for inpatients (includes all ICU beds).

For more information, see the complete list of Data Points.

Data Entry Form Updates

The data entry form has been updated with a new user interface. With this update there are no longer any automatically calculated fields, and data points have been organized into new categories.

The categories of data points are now divided into:

• COVID-19 Patients
• Bed Capacity
• Equipment
• Deaths

Four new data points have also been added to the data entry form:

• Hospital Onset: Patients currently hospitalized in an inpatient bed (or anywhere in the hospital with inpatient order) with a new diagnosis of COVID-19 PUI, laboratory confirmed COVID-19, or clinically diagnosed COVID-19, fourteen or more days after hospital admission due to a condition other than COVID-19.
• ED/Overflow Confirmed: Patients with confirmed COVID-19 who are currently not assigned to a hospital bed. These patients may be in the ED or any overflow location awaiting an inpatient bed.
• ED/Overflow Under Investigation: Patients with suspected COVID-19 who are currently not assigned to a hospital bed. These patients may be in the ED or any overflow location awaiting an inpatient bed.
• ED/Overflow Using Ventilation: Patients with suspected or confirmed COVID-19 who are currently not assigned to a hospital bed. These patients may be in the ED or any overflow location awaiting an inpatient bed and on a mechanical ventilator.

For more information, see our re-organized data point table.

Multi-Facility Upload

Users now have the ability to submit data for multiple facilities with the Multi-Facility Upload feature. This allows users to submit a single .csv file that will update the data for every facility in their health system simultaneously.

Click here to learn how to upload data for multiple facilities.

Change Facilities

Users registered with multiple facilities now have the ability to switch between them in the Portal.

Click here to learn how to change between facilities.

Interface Updates

The Data Entry tab has been renamed Capacity and Utilization.

Remove Team Members

Users now have the ability to remove team members from the Portal to limit who can submit data.

Click here to learn how to remove a team member.

The launch of the U.S. Healthcare COVID-19 Portal comes with several capabilities and data points designed to help users successfully submit their data to the HHS.

Data Entry

Users can upload and submit data one of two ways:

• Fill out the data entry form
• Upload a .csv file

Either method will allow you to complete a successful data submission, and you'll be able to switch between methods per submission. To learn more about entering data, click here.

The portal also allows you to view the details of previous submissions.

Data Points

The data entry form contains several data points used by the HHS to assess the impact of COVID-19 across hospitals. To view a complete list of data point definitions, click here.

Team

Once you've created an account for the Portal, you have the ability to add additional team members from your hospital to help upload data.

Every hospital can have up to twenty team members in the Portal. Click here to learn how to add team members.